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Strategic Remote Executive Support Specialist

House Buyers of America

Austin, TX 73301

House Buyers of America Executive Assistant Position

Job Description:

House Buyers of America is actively seeking an experienced Executive Assistant to join our team. This role will involve providing comprehensive support to our CEO. The position requires a minimum of 5 years of experience working closely with executives. The best part? This position is FULLY REMOTE!

  • Manage and Prioritize CEO’s Calendar: Effectively organize and prioritize the CEO’s calendar and schedule.
  • Inbox Management: Screen, manage, and respond to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
  • Executive Administrative Support: Provide support for projects by performing analyses and preparing supporting documentation for the executive leadership team.
  • Deadline Coordination: Coordinate adherence to deadlines and completion of special projects, correspondence, and reports.
  • Presentation Development: Develop and refine presentations as required by members of the executive leadership team.
  • Report and Schedule Preparation: Assist in the development and preparation of various reports and schedules under the direction of the assigned executive or department professionals.
  • Document Composition and Proofreading: Compose, edit, and proofread correspondence, contracts, reports, and presentations.
  • Task Management: Update task management software for key action items.
  • Communication Support: Provide communication support across the practice area.
  • Meeting Agendas and Minutes: Compile meeting agendas and minutes as needed.
  • Administrative Tasks: Perform routine administrative tasks, including filing, document scanning, and media scanning.
  • Memo Analysis: Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Response Preparation: Prepare responses to correspondence containing routine inquiries.
  • Office Service Coordination: Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Confidentiality Maintenance: Maintain strict confidentiality of the company and executive information.
  • Various Administrative Functions: Perform various administrative functions as requested.

About You:

  • Experience: 5+ years of related experience as an executive assistant.
  • Communication Skills: Strong communication skills, both written and verbal.
  • Technical Skills: Strong skills within MS Office Suite.
  • Presentation Ability: Ability to develop presentations and materials that are client and/or executive management ready.
  • Education: Associate’s degree from an accredited university required; Bachelor’s degree from an accredited university preferred.

Why we are a great place to work:

  • Our awesome company culture includes: competitive pay, great benefits, great people, casual dress, free snacks/drinks, team events, work hard/play hard environment.
  • Q2 2023 was our most profitable and fastest growing quarter EVER in our entire history!
  • Our revenue is growing! Our revenue increased by 119% in Q2 2023 vs Q2 2022!
  • Our margins are growing – Our Gross Profit increased 93% in Q2 2023 vs Q2 2022!
  • We’re growing fast! Unit Sales increased 63% in Q2 2023 vs Q2 2022.
  • We’re continuing our nationwide expansion. In 2021 alone we launched into eight new markets – Hampton Roads, Richmond, Oklahoma City, Dallas, Philadelphia, Atlanta, Connecticut, Boston… and more to come!

House Buyers of America is a residential real estate investment company founded in 2001 and headquartered in Chantilly, Virginia. We buy, renovate, and resell a high volume of homes, offering a guaranteed, fast, and hassle-free sale to people who want to sell their house without paying a Realtor commission. We have a history of strong growth and success, having bought and sold thousands of houses. Our Company went from $0 to $50 million in annual revenue in its first 3 years in business and won the Ernst and Young Entrepreneur of the Year award. House Buyers of America is proudly a member of the Inc 5000 list.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age.

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