Overview:
The Compliance Auditor will be responsible for monitoring property management operations within the assigned portfolio of properties with a specific focus on ensuring the properties operate in compliance with the site-specific covenants governing those properties. This work requires expert level knowledge of the applicable housing programs and a very high degree of attention to detail. The Compliance Auditor will maintain open communication with site staff, operations staff, and other Pennrose staff to ensure that the compliance responsibilities and requirements of each applicable program are met on a continuous basis. The Compliance Auditor is charged with protecting Pennrose assets by ensuring that each property within their portfolio remains compliant at all times.
Responsibilities:
- Review and approve all move-in files and recertification files for accuracy and compliance with the applicable housing programs.
- Provide feedback and training to those who prepare files in areas where deficiencies may exist with the goal of eliminating repeated deficiencies.
- Accurately prepare and timely submit on a timely basis all reports requested and required for state housing agencies, HUD, investors, and others as applicable.
- Prepare, maintain, and distribute a rent matrix for each property in the portfolio when due.
- Maintain Yardi information with respect to updates to income limits, maximum rents, utility allowances and ensure that each unit is accurately described.
- Collaborate with the Regional Property Manager and VP of Operations to ensure that each property maintains a current and accurate utility allowance, as applicable.
- Be open and available to answer questions from PM’s, RPM’s, VP’s, and others with regard to compliance related issues providing consistent and accurate guidance.
- Develop and maintain positive relationships with state agency, HUD reps, investors, and others.
- Attend State Agency compliance reviews as possible.
- Conduct on-site file reviews and train staff as part of each visit.
- Work with operations staff to ensure rent maximization practices are being followed while confirming that rents charged are compliant with the applicable programs.
- Report weekly to the VP of Compliance providing detail of activity and tasks at hand as well as problems, concerns, and recommendations for improvement.
- Prepare and submit all reports required by state agency, HUD, investors, and others.
- Complete any other compliance-related duty or responsibility as requested by VP of Compliance.
Qualifications:
- Expert level knowledge of LIHTC and of HUD programs including but not limited to: Public Housing, Section 8, HOME, and other rental assistance or rental income housing programs.
- Minimum of 3 years of experience in compliance/property management or a closely aligned field.
- Proficiency in use of computers including the following software: Yardi, Microsoft Outlook, Word, and Excel.
- Ability to communicate both in writing and verbally in an effective manner.
- Ability to organize, prioritize, and multi-task.
- Ability to pay attention to detail and adhere to strict deadlines.
- Requires strong understanding of basic math skills.
- Ability to work varying hours and work until tasks are complete.
- Requires a valid driver’s license, an insured vehicle, and the ability to travel (between properties, training, etc.).
