Chicago, IL, Twin Cities, MN, Ypsilanti, MI, or remote (Midwest locations preferred)
December 1, 2023
For consideration, please attach your Cover Letter and Resume to the online application in addition to answering the Application Questions.
SUMMARY OF PRINCIPAL RESPONSIBILITIES
As a part of the Region’s support team, the Midwest Regional Finance and Office Associate will provide high-level and key technical assistance and support functions relating to monthly financial reports, budgeting, accounts payable, contracts, new employee orientation, and human resources assistance.
- Provide necessary support to create and maintain functional and effective regional financial budgeting and monitoring systems.
- Serve as the regional point person for Accounts Payable: enter data into Microsoft 365 Business Central, monitor check requests and invoice approval process. Research issues and provide resolutions as needed. Maintain regular communication with Midwest staff about the status of requests.
- Serve as the regional point person for contracts, ensuring proper documentation, signatures, invoicing and record-keeping.
- Collaborate with the regional management team, program staff, and Finance Department to monitor the Midwest Regional budget.
- Support program staff to review, understand and note needed corrections to monthly income and expense reports and liaison with Finance team to correct data as needed.
- Bring questions and concerns from program and regional administrative income and expense report reviews to the other members of the regional management team on an as-needed basis to ensure accurate and effective financial management.
- Research problems and anomalies relating to financial management in the region and submit required paperwork to resolve issues in a timely manner.
- Make recommendations to improve processes and systems through appropriate channels when needed.
- Train new staff in finance policies and procedures.
- Support regional compliance with AFSC Finance Department policies, procedures, and directives.
- Manage office and equipment leases for the region, ensuring organized record keeping and enabling timely renewals and renegotiation processes.
- Provide basic human resources functions for the region.
- Provide orientation to new Midwest Region staff on proper processes and procedures specific to the Region.
- Provide logistical support for US Regional Group’s in-person meetings (some travel required).
- Provide administrative and logistical support to other US regions as requested.
- Willingness to learn about and promote the programmatic work of the region.
- Special projects as assigned by Regional Director.
EDUCATION: Associate of Art’s degree in accounting or financial management or equivalent experience.
EXPERIENCE: At least three years of experience in a computer-based working environment with accounting, financial analysis, grants management and reporting responsibilities. Experience working with annual operating budgets of $2 million or greater involving finance and accounting transactions with allocations across multiple programs or projects. Previous non-profit experience and office management a plus.
OTHER REQUIRED SKILLS AND ABILITIES:
- Demonstrated working knowledge of Microsoft Excel including macros and advanced formulas and intermediate skills in Microsoft Word, and Outlook. Working knowledge of Microsoft 365 Business Central or equivalent experience with multi-user accounting software preferred.
- Experience with financial data analysis, report design, and the presentation of quantitative information, including budget to actual comparisons.
- Ability to effectively communicate quantitative information verbally and in writing to audiences with varying levels of financial sophistication.
- Ability to multitask and set priorities when there are competing demands.
- Experience with working remotely with colleagues in various locations including the use of video conferencing and presentation software.
- Ability to work independently with minimal supervision and to work collaboratively and cooperatively as a member of a team. Must be organized and able to set priorities and to ensure timely completion of responsibilities.
- Able to work a flexible schedule as needed to accommodate deadlines, teamwork with colleagues in other time zones, and regional needs. Ability to work overtime in peak periods required. Ability to travel very occasionally to program or staff retreat sites.
- Commitment to Quaker values. Understanding of and compatibility with the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual.
- Understanding of and commitment to the principles, concerns, and considerations of AFSC regarding issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities. Demonstrated ability to work and communicate with diverse staff.
Salary Range 13 ($50,000 – $65,521) – Exempt – Comprehensive medical and hospitalization plan; term life, accident and salary continuation insurances, defined benefit pension plan, plus fringe benefits; participation in unemployment and worker’s compensation and social security.
The American Friends Service Committee is an Affirmative Action/Equal Opportunity Employer. Qualified persons are encouraged to apply regardless of their religious affiliation, national origin, race, age, sex, gender identity, sexual orientation or disability.
AFSC’s Central Office and some of its offices in the U.S. are unionized workplaces. This position is represented.
The American Friends Service Committee is a smoke-free workplace.
$50,000.00 – $65,521.00 per year
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
8-hour shift, Monday to Friday